- Your booking diary
- 50+ booking sites in sync
- Your own booking page
- Email, SMS and WhatsApp
- Payments + security bonds
- Xero, done automatically
Honest comparison
Accommador vs RMS Cloud: Cheaper Software, $6,453 Before Your First Booking
RMS Cloud is deep, Australian-built software that’s genuinely cheaper than us on the licence line — about $129/mo at 30 rooms. But their own published rate card adds a one-time A$6,453 setup fee before your first guest arrives, and the entire growth side — email marketing, ad tracking, reviews — is either a paid add-on or missing outright.
- Our setup fee: $0. Theirs: A$6,453.
- Every growth capability included — not an optional add-on
- Our first ten operators hold their price for life
- Your booking diary
- 50+ booking sites in sync
- Your own booking page
- Email, SMS and WhatsApp
- Payments + security bonds
- Xero, done automatically
At a glance
Accommador vs RMS Cloud, side by side
| Capability | Accommador | RMS Cloud |
|---|---|---|
| Transparent public pricing | $500/mo or $5,000/yr — no demo needed | Not on the pricing page — four plans, four verticals, every one reads “Request a quote.” Their own vendor guide lists US$3/site/mo plus a US$4,500 one-time setup fee |
| Marketing suite included (email/SMS/WhatsApp, CRM, reputation) | built in | Good guest-experience tools (confirmations, feedback surveys) — but email marketing is a paid add-on on every plan, and the guest database and reviews come from third parties |
| Booking engine | your own booking page, on your own web address | included, bundled in the base plan |
| Wins min-stay searches (alternative dates) | shows the 3 nearest bookable dates with prices | Guests just get “no availability” |
| Channel manager included | 50+ booking sites | included, bundled in the base plan |
| Server-side ad attribution (survives Apple’s cookie cap) | see which ads book rooms | Doesn’t do it |
| Payments + security-bond holds | card payments, security bond held automatically | RMS Pay is optional — an add-on, not part of the base plan |
| Self-reconciling Xero | reconciles itself | Through third-party add-ons; how much it actually reconciles varies |
| AU-based support | Australian — you speak to the founder | Melbourne head office, 40+ years trading, free 24/7 support |
RMS pricing from their own published vendor comparison guide (US dollars, aimed at the North American market) and their public terms, July 2026. Confirm current AU pricing with RMS.
The core difference
What each platform is actually for
RMS has been building Australian hospitality software for decades and it shows: tills, housekeeping, maintenance, park operations. If your site is complicated, the depth is there.
But depth costs you when you don’t need it. Run a 12-room lodge or a houseboat fleet and you’re learning software built for something far bigger — while the thing you actually need, more direct bookings, isn’t what a big operations platform is for.
Accommador flips it. The day-to-day is deliberately simple, and filling the rooms is the headline.
Why operators pick us
The case against RMS Cloud, in plain terms
RMS is the serious Australian incumbent, and on the licence line it is genuinely cheaper than us. We’ll say that plainly. Here is what the sticker doesn’t show.
Cheaper software, then $6,453 before you take a booking.
Their own published rate card lists a one-off setup fee of US$4,500 — about A$6,453 — invoiced when you sign, not when you go live. And billing starts at go-live or 45 days after you sign, whichever comes first. We charge nothing to get started, on any plan.
Leaving takes months, not a phone call.
Under their terms you give notice, they send you a form, and missing the 14-day window to sign it simply voids your notice. Then it’s 90 more days from month-end, and nothing prepaid comes back. Ours is cancel any time.
Your price isn’t yours to keep.
Their terms let them revise fees "at any time", and using the software after they’ve told you counts as accepting the new price — no cap, no CPI collar. Our first ten operators hold theirs for life.
Email marketing is something you buy on top.
RMS has good guest comms — triggered emails, surveys, a guest portal. But sending a marketing email to your past guests is an optional add-on on every one of RMS’s four plans, hotels included. It’s built into ours.
There’s no way to see which ads book a room.
We looked across the whole RMS site — every mention of ads, remarketing, Google or Meta — and found nothing. If you run any ads at all, you’re flying blind on RMS.
Training runs out.
RMS sells training in prepaid blocks and, in their own words, unused hours "lapse automatically without refund, credit, or carry-over" after twelve months. Getting properly trained a year later means paying again. Ours doesn’t have an expiry date.
The one test to run before any demo
Search dates that break your minimum-stay rule
Most booking pages answer "no availability" and the guest is gone. Accommador shows the three nearest open nights with prices, so the near miss becomes a booking.
See how alternative-date search works →The growth scorecard
Eight things that fill rooms — and who does them
- 8/8Accommador
- 1/8RMS Cloud
- Accommador advantage
- Both platforms
- Partly, or with limits
- Not offered
| Capability | Accommador | RMS Cloud |
|---|---|---|
| Email campaigns | Yes. Campaigns and sequences, not just booking confirmations | Not offered. Email marketing is an optional add-on on all four RMS plans — not in the base plan. |
| SMS and WhatsApp campaigns | Yes. Both channels, in the one price | Not offered. Two-way SMS is metered on top: pricing varies with how much you send, inside the plan itself. |
| Guest CRM | Yes. Every past guest, segmentable | Not offered. RMS names the guest database only as an integration category — you bring your own. |
| Reputation management | Yes. Review requests and replies built in | Not offered. Reputation management is a partner-directory filter, not a native product. |
| Ad attribution that lasts | Yes. Server-side — keeps working after browsers stop tracking | Not offered. Doesn’t do it. |
| Your own booking page | Yes. On your own web address, no cut taken | Yes. Booking page ships bundled in the base plan, all four verticals. |
| Alternative-date search | Yes. Shows the 3 nearest open nights, priced | Not offered. Guests just get “no availability”. |
| Self-reconciling Xero | Yes. Reconciles itself | Partial. Reconciliation runs through third-party add-ons; how much it actually reconciles varies. |
What you’d actually pay
Both bills, side by side
Three sections follow, each answering a different money question — so three different totals, on purpose.
- What would it cost to match us?their licence, plus the tools you’d buy around it
- What lands on the bill?that same match-up, itemised and sourced
- What do they charge on top?RMS Cloud’s own fees, above its own licence
$2,060/mo
thirteen tools, thirteen billsRMS quotes you after a demo, but their own vendor comparison guide publishes the numbers: US$3 per site each month and a US$4,500 one-time setup fee.
The full pricing picture
(That same card also lists US$1 per online reservation, while RMS’s live site says "no booking fees" — the two RMS documents disagree, so we leave that fee out of every figure on this page.) On the licence line alone RMS is cheaper than us, and we won’t pretend otherwise. What it doesn’t include is roughly $6,453 due before your first booking, email marketing as a paid add-on, and no ad tracking at any price.
$500/mo
or $5,000/yr · one plan · published$500/mo, or $5,000/yr paid yearly — about two months free.
What that includes
Every room included, whatever you run. Everything is in it, and we take no cut of a direct booking: the 15–25% the booking sites charge is what you stop paying.
Locked-for-Life Plan — first 10 operators only
$5,000/yr, the price you join at held for life, and we move you over free. 14-day free trial, no card, cancel anytime.
Claim your spotThe real bill
What RMS Cloud costs once everything is on it
$129/mo
Demo-gatedRMS’s own "2025 Outdoor Reservation Software Vendor Comparison Guide", p.7 (rmscloud.com, downloaded 2026-07-26); independently corroborated by ResNexus (resnexus.com/comparisons/rms.html, self-dated 15 Aug 2024) — identical figures, about a year apart. AUD/USD 0.6973 spot, 24 Jul 2026.
Converted from RMS’s own published rate card — US$3.00 per site each month — at 30 rooms, at AUD/USD 0.6973 spot, 24 Jul 2026. On top of this, the same rate card lists a one-time US$4,500 (≈A$6,453) implementation fee, invoiced when you sign, not when you go live. That card also lists US$1 per online reservation while RMS’s live site says "no booking fees"; the two RMS documents disagree, so we’ve left that fee out either way.
- Email marketing$80/mo
RMS’s email-marketing module is listed as an optional add-on on all four of their plans, hotels included — not in the base price. Our market rate for equivalent email marketing bought elsewhere, not an RMS charge.
Source
rmscloud.com/pricing-plans, "Optional add-ons" list on every vertical tab, accessed 2026-07-26
- Ad tracking that lasts$200/mo
No mention of attribution, Google Ads, Meta or remarketing across 45 crawled pages of RMS’s site — there is no ad-tracking capability at any price. Our market rate for equivalent tooling bought elsewhere.
Source
Full 45-page crawl of rmscloud.com, accessed 2026-07-26
- Guest reviews$150/mo
Reputation management appears only as a category filter on RMS’s partner directory — there is no native product page for it. Our market rate for equivalent reputation software bought elsewhere.
Source
rmscloud.com/partners-integrations, accessed 2026-07-26
- Books done in Xero$200/mo
No native Xero reconciliation is documented anywhere on RMS’s site; it happens through third-party add-ons and how much they reconcile varies. Our market rate to close that gap elsewhere.
Source
Sweep of RMS feature pages, accessed 2026-07-26 — no bundled reconciliation feature found
All in≈$759/morecurring — plus A$6,453 due once, before your first booking, which is not in that monthly figure
High on the US-dollar figures — this is RMS’s own published card, corroborated independently. Medium converting it to an Australian motel, since the card is aimed at the North American outdoor and campground market.
30-room independent Australian property, checked 2026-07-26. $129 is converted from RMS’s own published rate card at AUD/USD 0.6973 spot (24 Jul 2026); every line above is our market rate for buying that capability elsewhere, not an RMS charge. $129 + $630 = $759.
Their own variable fees
What RMS Cloud’s own fee lines add up to
RMS Cloud’s own charges, not our estimate of a matching bundle.
A$129.07/mo
30 units × US$3.00/site/mo, converted at market-spot FX (AUD = USD ÷ 0.6973, 24 Jul 2026) — RMS’s own published rate card, corroborated independently by ResNexus.
~3.5×
A$308.33–584.78/mo, 3-year amortised (midpoint A$446.56/mo)
- Per-online-booking fee — CONTESTED, RMS’s own two documents disagreeA$0–276.45/mo
Their 2025 rate-card PDF lists US$1.00 per online reservation. Their live /compare/rms-vs-newbook page says “no booking fees.” Modelled both ways, never asserted as current fact.
Show the working
Workings If it applies: 2,313.19 online bookings/yr ÷ 12 = 192.77/mo × US$1.00 = US$192.77/mo ÷ 0.6973 = A$276.45/mo. If it doesn’t (their live claim): A$0/mo.
RMS “2025 Outdoor Reservation Software Vendor Comparison Guide” p.7 vs rmscloud.com/compare/rms-vs-newbook; Market Research/HIDDEN-FEE-MATH.md §2.5, accessed 2026-07-26 - Implementation fee, amortised over RMS’s own 36-month NA sales-order termA$179.26/mo
One-time US$4,500, invoiced on signing — their own rate card.
Show the working
Workings US$4,500 ÷ 0.6973 = A$6,453.46 → A$6,453.46 ÷ 36 months = A$179.26/mo
RMS “2025 Outdoor Reservation Software Vendor Comparison Guide” p.7; Market Research/HIDDEN-FEE-MATH.md §2.5, accessed 2026-07-26
HIGH on structure (RMS’s own rate card, corroborated independently) — MEDIUM on the Australian dollar figure, since the card is aimed at the North American outdoor/campground market, not AU hotels.
Not priced — genuinely unverified, not assumed to be zero
- Add-on modules — EDM email marketing, interactive maps, owner/trust accounting, 2-way SMS metering, RMS Pay margin — are all genuinely unpublished, not modelled here, not assumed to be zero.
Switching from RMS Cloud
We move you — you don’t migrate yourself
- 01
Audit
We map your rooms, rates, stay rules, booking sites and guest list. If your site really needs RMS-grade depth, we say so here and stop.
- 02
Build
We set Accommador up alongside RMS, which keeps running.
- 03
Cutover
We reconnect your booking sites one at a time, so your listings never go dark.
- 04
Reconcile
Payments and Xero are live before your first booking lands.
Moving you over is free — we do it for you on the yearly plan, and our AI walks you through it step by step on monthly.
FAQ
Questions operators ask
On the licence line alone, yes — their own rate card works out to roughly $129/mo for a 30-room property against our $500. But that’s before their A$6,453 setup fee, before email marketing (an add-on on every plan), and before any ad tracking, which RMS doesn’t offer at any price.
Yes — their own published rate card lists a one-time US$4,500 implementation fee, invoiced when you sign. That’s roughly A$6,453. We charge nothing to set up, on any plan.
Only if you buy the email add-on — it’s optional on all four of their plans, hotels included. Email marketing is built into Accommador from day one.
Genuinely, yes — it’s one of the best-reviewed platforms for parks and campgrounds in the country. We don’t build for parks at all, so if that’s you, RMS is the better choice.
Under their terms, you give notice, they issue a termination form, and missing the 14-day window to return it voids your notice. After that it’s 90 more days, with nothing prepaid refunded. You can leave us any time.
Every figure on this page is a modelled estimate, on the assumptions stated below — not a quote, not an offer, and not what any particular property will pay.Where a figure is a range, an estimate or unverified, this page labels it as such rather than presenting it as fact.
Modelling assumes a 30-room Australian property at 65% occupancy, A$180 average daily rate, a 2.0-night average stay and a 65% online booking share, with United States dollar figures converted at the market spot rate of AUD/USD 0.6973 as at 24 July 2026, and stated ex-GST — see the full working, every vendor's longhand sum and what remains unverified at the methodology page. A different property's numbers will differ.
Every named source was checked on each vendor's own public pages and carries an access date of 26 July 2026. Pricing changes without notice — always verify current pricing directly with the vendor before making a decision.
Accommador has no affiliation with, endorsement by, or partnership with any vendor named on this page. All product names, company names and trade marks referenced are the property of their respective owners.
Honest comparisons
Add up the real bill before you decide
Book a 30-minute demo. We’ll put your RMS quote next to ours — setup fee, add-ons and all — and if you run a holiday park, we’ll tell you to stay with RMS.