- Included: Your booking diary
- Included: 100+ booking sites in sync
- Included: Your own booking page
- Costs extra: Email and SMS marketing
- Partly: Payments + security bonds
- Partly: Xero, done automatically
Side-by-side comparison
Accommador vs RMS Cloud: Quote-Only Pricing, and Email Marketing as an Add-on
RMS doesn’t publish a price in Australia: every plan reads “Request a quote”. Its comparison pages for operators switching from other Australian systems advertise free onboarding, while a 2025 North American guide of theirs estimated a US$4,500 implementation fee, so ask what applies to you in writing. Email marketing (EDM) is an optional add-on on every plan. Accommador is $500/mo, published.
Vendor prices are cited and dated; our estimates are labelled. See how we worked them out.
- Our setup fee: $0, on every plan
- Email, SMS, reviews and ad tracking included, not optional add-ons
- Locked-for-Life operators hold their price for life
- Your booking diary
- 100+ booking sites in sync
- Your own booking page
- Email and SMS marketing
- Payments + security bonds
- Xero, done automatically
At a glance
Accommador vs RMS Cloud, side by side
- Included
- Costs extra
- Partly, or with limits
- Not found in their published material, or not published
| Capability | Accommador | RMS Cloud |
|---|---|---|
| Price on the website | Included. $500/mo, published$500/mo or $5,000/yr, no demo needed to see it | Not found or not published. Quote onlyNot on the Australian pricing page: two plans across four property types, each reading “Request a quote.” A 2025 North American guide of theirs estimated US$3/site/mo and a US$4,500 implementation fee; their Australian switcher pages advertise free onboarding |
| Email and SMS rates published | Included. Published, to the centevery rate we set is published, to the cent | Not found or not published. Not publishedNot published |
| Email, SMS and WhatsApp marketing | Included. Built in, WhatsApp add-onbuilt in | Costs extra. Email campaigns cost extraRMS markets pre- and post-stay messaging and VIP segmentation, and guest feedback surveys are standard. Email campaigns need the optional EDM add-on, and review monitoring and replies come from partners |
| Your own booking page | Included. Included, no commissionyour own booking page, on your own web address | Included. Includedincluded, bundled in the base plan |
| Offers the nearest open dates | Included. Shows the 3 nearest datesshows the 3 nearest bookable dates with prices | Partly. Next-available calendarRMS’s new booking engine shows a calendar of the next available dates for that room type when a search finds nothing. Ours offers the three nearest open nights, priced. Test both with dates that break your minimum stay |
| Channel manager | Included. 100+ booking sites100+ booking sites | Included. Includedincluded, bundled in the base plan |
| See which ads book rooms | Included. Includedsee which ads book rooms | Partly. Browser tracking onlyRMS’s booking engine connects to Google Analytics 4 and Google Tag Manager, which can carry Google Ads and Meta tags. We couldn’t find server-side attribution that keeps working when browsers block tracking (October 2026) |
| Payments and bond holds | Included. Included, with bond holdscard payments, security bond held automatically | Partly. Optional, rates unpublishedRMS Pay is listed as optional within the standard plan, with payment pre-authorisation; its rates aren’t published |
| Xero, done automatically | Included. Books code themselvesthe books code themselves | Partly. Totals onlyThrough RMS’s own Financial Interfaces module, which sends account-code totals to Xero, not individual transactions (RMS help centre, October 2026) |
| Australian support | Included. Australian, founder-runAustralian and founder-run | Included. Melbourne head officeMelbourne head office |
We make Accommador, so we are not a neutral judge. RMS per-site pricing from their own 2025 vendor comparison guide (US dollars, aimed at the North American market, and described by RMS as estimated costs only), as downloaded on 26 July 2026; we couldn’t find that guide on their site on 28 October 2026. Plan structure, add-ons, booking-engine features and terms rechecked on their own pages, 28 October 2026. Confirm current AU pricing with RMS.
The core difference
What each platform is actually for
RMS carries a lot of operations depth: tills, housekeeping, maintenance and park operations. That depth suits bigger or more complex sites. If your main job is filling rooms, that isn’t what most of it is for.
Accommador flips it. The day-to-day is deliberately simple, and filling the rooms is the headline.
Why operators pick us
The case against RMS Cloud, in plain terms
Here is what the sticker doesn’t show.
Ask what onboarding costs.
RMS’s comparison pages for operators switching from other Australian systems advertise free onboarding. A 2025 North American guide from RMS estimated a US$4,500 one-off implementation fee, invoiced at signing, and called its figures estimates. Get the onboarding cost for your property in writing. We charge nothing to get started, on any plan.
Read the exit terms before you sign.
RMS’s published terms set out a notice-and-form process for leaving, followed by a notice period, so check the current terms for your plan. Their current terms say the agreement has no fixed term; their North American guide mentions a 36-month agreement that can be cancelled for any reason in the first 12 months. Our monthly plan can be cancelled any time.
Your price isn’t yours to keep.
Their terms (last updated 15 December 2025, read 28 October 2026) let them revise fees "at any time", and using the software after they’ve told you counts as accepting the new price. We couldn’t find a cap or a CPI limit in them. Locked-for-Life operators hold their price for life.
Email marketing is an add-on.
Sending a marketing email to your past guests needs the optional EDM add-on, priced on quote, on every RMS plan, across all four property types, hotels included. It’s built into ours.
Ad tracking stops at the browser.
RMS’s booking engine connects to Google Analytics 4 and Google Tag Manager, which can carry Google Ads and Meta tags. We couldn’t find server-side attribution that keeps working when browsers block tracking (October 2026). Ours runs server-side.
Training runs out.
RMS sells training in prepaid blocks and, in their own words, unused hours "lapse automatically without refund, credit, or carry-over" after twelve months. Getting properly trained a year later means paying again. Our onboarding help isn’t sold in hours, so nothing expires.
The one test to run before any demo
Search dates that break your minimum-stay rule
A booking page without a nearest-dates feature answers "no availability", and the guest may leave. Accommador shows the three nearest open nights with prices, so the near miss can become a booking.
See how alternative-date search works →The growth scorecard
Eight things that fill rooms, and which come in the plan price
- 8/8Accommador, included
- 1/8RMS Cloud, included, plus 2 at extra cost
- Included
- Costs extra
- Partly
- Not found in their published material
| Capability | Accommador | RMS Cloud |
|---|---|---|
| Email campaigns | YesCampaigns and sequences, not just booking confirmations | Optional add-onEmail marketing (EDM) is an optional add-on on every RMS plan, priced on quote, not part of the base plan. |
| SMS and WhatsApp campaigns | YesSMS built in at published rates; WhatsApp as an add-on | Charged per messageTwo-way SMS is metered on top, at a rate we couldn’t find published. |
| Guest CRM | YesEvery past guest, segmentable | Segments, no campaignsRMS markets VIP segmentation and pre- and post-stay messaging; email campaigns need the optional EDM add-on. |
| Reputation management | YesReview requests and replies built in | Feedback surveys onlyGuest feedback surveys are standard; review monitoring and replies come from partners such as GuestRevu. |
| Ad attribution that lasts | YesServer-side, so it keeps working after browsers stop tracking | Browser tracking onlyThe booking engine connects to Google Analytics 4 and Google Tag Manager; we couldn’t find server-side attribution (October 2026). |
| Your own booking page | YesOn your own web address, no cut taken | YesBooking page ships bundled in the base plan, all four property types. |
| Alternative-date search | YesShows the 3 nearest open nights, priced | Next-available calendarTheir new booking engine shows a calendar of next available dates when a search finds nothing. Ours offers the three nearest open nights, priced. |
| Xero books that code themselves | YesMonth-end is checking, not rebuilding | Totals onlyRMS’s own Financial Interfaces module sends account-code totals to Xero, not individual transactions. |
How we scored this: the eight capabilities are ours, so we hold every row by construction. The right-hand column is marked from what we could find in RMS Cloud's published material, with the fine print in each cell, checked between July and October 2026; cells rechecked in October 2026 say so. Sources and working are on the methodology page.
What you’d actually pay
Both bills, side by side
≈$759/mo
our estimate: their licence plus the tools to match usRMS quotes you after a demo.
The full pricing picture
A 2025 North American vendor comparison guide of theirs gave estimates of US$3 per site each month and a US$4,500 one-time implementation fee, and told readers to contact each vendor for a formal quote; their Australian switcher pages advertise free onboarding. (That guide also lists US$1 per online reservation, while RMS’s live site says "no booking fees". The two RMS documents disagree, so we leave that fee out of every figure on this page.) What the licence doesn’t include is email marketing, an optional add-on on every plan, and we couldn’t find server-side ad tracking in their published material.
$500/mo
or $5,000/yr · one plan · published$500/mo, or $5,000/yr paid yearly, which is about two months free.
What that includes
Every room included, whatever you run. The $500 buys the platform. What you send is billed per item at published rates, and the usual card-processing fees apply. We take no cut of a direct booking, so every booking that comes direct skips the 15–20% the booking sites charge.
Locked-for-Life Plan
$5,000/yr, the price you join at held for life, and we move you over free. 30-day free trial. Cancel before it ends and you pay nothing.
Book a demoCheck our mathsSee RMS Cloud’s full bill, line by line, with sources
The real bill
What RMS Cloud costs once everything is on it
RMS Cloud’s own price where they publish one, plus our estimate of buying what’s missing elsewhere. Our estimates are labelled; see how we worked them out.
$129/mo
Demo-gatedRMS’s own "2025 Outdoor Reservation Software Vendor Comparison Guide", p.7, a US-dollar guide for the North American market that describes its figures as estimated costs only (rmscloud.com, downloaded 2026-07-26); independently corroborated by ResNexus (resnexus.com/comparisons/rms.html, self-dated 15 Aug 2024), with identical figures about a year apart. We couldn’t find this guide on RMS’s site on 28 October 2026; figures are as downloaded on 26 July 2026. AUD/USD 0.6973 spot, 24 Jul 2026.
Our conversion of the US$3.00 per site each month in a 2025 North American guide of RMS’s, at 30 rooms, at AUD/USD 0.6973 spot, 24 Jul 2026. The same guide estimated a one-time US$4,500 implementation fee and calls its figures estimates; RMS’s Australian switcher pages advertise free onboarding. It also lists US$1 per online reservation while RMS’s live site says "no booking fees"; the two RMS documents disagree, so we’ve left that fee out either way.
- Email marketing$80/mo
RMS’s email-marketing module (EDM) is listed as an optional add-on on every plan, across all four property types, hotels included, priced on quote. It isn’t in the base price. Our market rate for equivalent email marketing bought elsewhere, not an RMS charge.
Source
rmscloud.com/pricing-plans, "Optional add-ons" list on every property-type tab, checked 2026-10-28. How we worked this out
- Server-side ad attribution$200/mo
RMS’s booking engine connects to Google Analytics 4 and Google Tag Manager, which can carry Google Ads and Meta tags. We couldn’t find server-side attribution in their published material. Our market rate for that tooling bought elsewhere.
Source
support.rmscloud.com, “Set up Google Analytics 4 for the Booking Engine” and “Set up Google Tag Manager for the Booking Engine”, checked 2026-10-28. How we worked this out
- Review monitoring and replies$150/mo
Guest feedback surveys are standard on every RMS plan; review monitoring and replies come from partners such as GuestRevu. Our market rate for equivalent reputation software bought elsewhere.
Source
rmscloud.com/pricing-plans and partners-integrations, checked 2026-10-28. How we worked this out
- Books done in Xero$200/mo
RMS’s own Financial Interfaces module sends general-ledger account-code totals to Xero; its help centre says individual transactions cannot be exported. Our market rate to close the gap to transaction-level books elsewhere.
Source
support.rmscloud.com, “Connect Xero Online to RMS”, checked 2026-10-28. How we worked this out
All in≈$759/morecurring on our estimates. Ask what onboarding costs: RMS’s Australian switcher pages say it’s free, while a 2025 North American guide of theirs estimated a one-off fee
Medium on the US-dollar figures: they are RMS’s own, corroborated independently, but RMS calls them estimates. Lower converting them to an Australian motel, since the guide is aimed at the North American outdoor and campground market and prices per site.
30-room independent Australian property. $129 is converted from the per-site rate in RMS’s 2025 North American guide (downloaded 2026-07-26) at AUD/USD 0.6973 spot (24 Jul 2026); every line above is our market rate for buying that capability elsewhere, not an RMS charge. $129 + $630 = $759.
Their own variable fees
What RMS Cloud’s own fee lines add up to
RMS Cloud’s own fee lines, not a matching bundle. The rates come from the sources shown; the dollar figures are our estimates on a 30-room property. See how we worked them out.
A$129.07/mo
30 units × US$3.00/site/mo, converted at market-spot FX (AUD = USD ÷ 0.6973, 24 Jul 2026). Source: RMS’s own 2025 North American guide, which describes its figures as estimates, corroborated independently by ResNexus. RMS’s Australian pricing page asks you to request a quote.
~2.8× their licence
A$129.07–584.78/mo, 3-year amortised (midpoint A$356.93/mo)
- Per-online-booking fee: CONTESTED, as RMS’s own two documents disagreeA$0–276.45/mo
Their 2025 rate-card PDF lists US$1.00 per online reservation. Their live /compare/rms-vs-newbook page says “no booking fees.” Modelled both ways, never asserted as current fact.
Show the working
Workings If it applies: 2,313.19 online bookings/yr ÷ 12 = 192.77/mo × US$1.00 = US$192.77/mo ÷ 0.6973 = A$276.45/mo. If it doesn’t (their live claim): A$0/mo.
RMS “2025 Outdoor Reservation Software Vendor Comparison Guide” p.7 vs rmscloud.com/compare/rms-vs-newbook, accessed 2026-07-26. How we worked this out - Implementation fee, amortised over RMS’s own 36-month NA sales-order term (modelled both ways)A$0–179.26/mo
A 2025 North American guide from RMS estimated a one-time US$4,500, invoiced on signing, and calls its figures estimates. RMS’s Australian comparison pages for switchers advertise free onboarding, and its Australian pricing page doesn’t publish a setup fee.
Show the working
Workings If it applies: US$4,500 ÷ 0.6973 = A$6,453.46 → A$6,453.46 ÷ 36 months = A$179.26/mo. If onboarding is free, as RMS’s Australian switcher pages say: A$0/mo.
RMS “2025 Outdoor Reservation Software Vendor Comparison Guide” p.7, accessed 2026-07-26; rmscloud.com/compare/rms-vs-newbook (“Free onboarding and support”), checked 2026-10-28. How we worked this out
MEDIUM on structure (RMS’s own North American guide, which describes its figures as estimates, corroborated independently). LOW–MEDIUM on the Australian dollar figure, since the guide is aimed at the North American outdoor/campground market, not AU hotels.
Not priced: unverified, not assumed to be zero
- Add-on modules (EDM email marketing, interactive maps, owner/trust accounting, 2-way SMS metering, RMS Pay rates) are all unpublished, not modelled here, not assumed to be zero.
Switching from RMS Cloud
We move you. You don’t migrate yourself.
- 01
Audit
We map your rooms, rates, stay rules, booking sites and guest list. If your site needs something we don’t do, we say so here and stop.
- 02
Build
We set Accommador up alongside RMS, which keeps running.
- 03
Cutover
We reconnect your booking sites one at a time, so your listings never go dark.
- 04
Reconcile
We connect payments and Xero before you switch over.
Moving you over is free. We do it for you on the yearly plan, and our AI walks you through it step by step on monthly.
FAQ
Questions operators ask
Is RMS Cloud cheaper than Accommador?
On the licence line alone, probably. Our conversion of the per-site rate in their 2025 North American guide works out to roughly $129/mo for a 30-room property against our $500. That’s before email marketing, an optional add-on on every plan, and before server-side ad tracking, which we couldn’t find in their published material. Ask what onboarding costs: their Australian switcher pages say it’s free, while that guide estimated a US$4,500 fee.
Does RMS Cloud have a setup fee?
Their Australian pricing page doesn’t publish one, and their comparison pages for operators switching from other Australian systems advertise free onboarding. A 2025 North American guide of theirs estimated a one-time US$4,500 implementation fee and called its figures estimates. Get the onboarding cost for your property in writing. We charge nothing to set up, on any plan.
Can RMS Cloud send marketing emails to past guests?
Only with the optional email (EDM) add-on, available on every plan, hotels included. Email marketing is built into Accommador from day one.
Is RMS Cloud good for holiday parks?
Yes, it has a Parks plan with powered-site metering and interactive maps. Accommador isn’t built for holiday parks: we don’t meter powered sites or run park operations. If you run rooms, we’re built for you.
How long does it take to leave RMS Cloud?
It depends on the contract you sign. RMS’s published terms set out a notice-and-form process followed by a notice period, so read the current terms for your plan before signing. Their current terms say the agreement has no fixed term; their North American guide mentions a 36-month agreement that can be cancelled for any reason in the first 12 months. Our monthly plan can be cancelled any time.
Figures on this page are prices a vendor publishes, figures from third parties, and our own estimates. We cite and date the first two, and label the third as estimates and work it through on the methodology page. None of them is a quote or what any particular property will pay.
Our estimates assume a 30-room Australian property at 65% occupancy, A$180 average daily rate, a 2.0-night average stay and a 65% online booking share, with United States dollar figures converted at the market spot rate of AUD/USD 0.6973 as at 24 July 2026, and stated ex-GST. See the full working, every vendor's longhand sum and what remains unverified at the methodology page. A different property's numbers will differ.
Vendor figures come from the vendor's own pages, its pricing data or its published documents, such as RMS Cloud's North American price guide; third-party and competitor-published figures are marked as such. Most figures carry the date they were last checked, next to their source. Most were first checked between May and July 2026, some were rechecked on7 October 2026, and many, including every cell in our shortlist guides' comparison table, were rechecked on 28 October 2026. Where a figure still rests on an older source, such as a vendor's July 2026 pricing data, it says so. Pricing changes without notice. Always verify current pricing directly with the vendor before making a decision.
Accommador has no affiliation with, endorsement by, or partnership with any vendor named on this page. All product names, company names and trade marks referenced are the property of their respective owners.
Side-by-side comparisons
Add up the real bill before you decide
Book a 30-minute demo. We’ll put your full RMS quote next to ours, onboarding and add-ons included.